Publications
The Freedom of Information Act (Model Publication Scheme 2008) and the Localism Act (Accountability and Transparancy Codes) require councils to maintain an inventory of all the information that it holds and make this information available through its website to the public.
There is no definative list of documents because every parish differs in the services that it provides but there are (in addition to accounting spreadsheets) some standard documents are shown below but be aware that additional documents are required under the Local Council Award Scheme where the council wishes to attain Quality status or higher. Even if you are not applying for status under the Award Scheme there is no harm in providing these documents if they exist.
This page includes scanned PDF versions of documents supplied by third parties that are out of our control to make fully accessible. If you require these documents in an accessible format, please contact us and we will endeavour to provide them, where possible.
Allotments
- Allotment Charges
- Allotments Tenancy Agreement (PDF file)
- Allotments Terms and Conditions 2023 (PDF file)
- Allotments Plan Undergate Field (June 2022) (PDF file)
Cemetery
- Cemetery Charges
- Cemetery Rules and Regulations
- Cemetery Plan (PDF file)
- Cemetery Plot Request Form (PDF file)
- Interment Application Form (PDF file)
- Memorial Inscription Form (PDF file)
Committee/Group Terms of Reference
- Committees, Advisory Groups, Working Groups and Liaison Roles - Working Paper (June 2022) (PDF file)
- Allotments Group - Terms of Reference (September 2021) (PDF file)
- Bull Balk Group - Terms of Reference (May 2022) (PDF file)
- Cemetery Advisory Group - Terms of Reference (Nov 2022) (PDF file)
- Environment Advisory Group - Terms of Reference (January 2022) (PDF file)
- Finance Strategy and Audit Committee - Terms of Reference (May 2022) (PDF file)
Freedom of Information
Governance and Policies
- Co-option Procedure
- Code of Conduct
- Complaints Procedure (PDF file)
- Data Protection Policy (PDF file)
- Disciplinary Policy (PDF file)
- Community Emergency Plan (March 2023) (PDF file)
- Emergency Plan Community Volunteers Roles
- Employers Liability Certificate (PDF file)
- Equal Opportunities Policy (PDF file)
- DPC Financial Regulations - Updated December 2022 (PDF file)
- Grievance Policy
- Insurance Policy Schedule (1st April 2021) (PDF file)
- Insurance Policy Schedule (1st April 2022) (PDF file)
- Insurance Schedule 23 24
- Notice of Public Rights 2020-21 (Word document)
- Records Management Policy (PDF file)
- Risk Assessment (PDF file)
- Standing Orders
- Tree and Hedgerow Management Policy
Highway Licences
- CoYC Highway Licence - Planters on Garden Flats Lane - August 2019 (PDF file)
- CoYC Highway Licence - Entrance Gates on Intake Lane - November 2020 (PDF file)
- CoYC Highway Licence - Fences and Railway Sleepers on Intake Lane - November 2020 (PDF file)
- CoYC Highway Licence - Fence and Post on Intake Lane - March 2021 (PDF file)
Land Registry
- NYK173330 Hassacarr Nature Reserve (Ex Sewage Works) (PDF file)
- NYK460784 Hassacarr Nature Reserve (YWA Leased Area) (PDF file)
- NYK383826 Cemetery on Eastfield Lane (PDF file)
- NYK458896 Undergate Allotment and Field off York Road (PDF file)
- NYK463961 Scouts and Guides Building on Garden Flats Lane (PDF file)
- NYK489855 Sports Club Land on Common Road (PDF file)
Leases
Miscellaneous
- Application to City of York for Designation of Neighbourhood Plan Area (PDF file)
- Historic Hedgerow Heritage of Dunnington (PDF file)
- ICO Registration Certificate (PDF file)
- Local (Parish and Town) Council Charter for the City of York
- Parish Census Profile 2011 (PDF file)
- Village Design Statement 2006 (PDF file)
Planning Applications
- 09 01862 FUL Phase 1 Cemetery on Eastfield Lane (31 December 2009) (PDF file)
- 10 01909 FUL Phase 1 Cemetery on Eastfield Lane (10 November 2010) (PDF file)
- AOD 22 00192 Phase 2 Cemetery on Eastfield Lane (15 August 2022) (PDF file)
- AOD 22 00287 Phase 2 Cemetery on Eastfield Lane (22 September 2022) (PDF file)
Village Green
- VG 40 The Green, Dunnington - Commons Commissioner's Decision 268 U 291 (101887) (31 July 1984) (PDF file)
- VG 40 The Green, Dunnington - Map & Register (101888) (1 August 1972) (PDF file)